Posts Tagged ‘documents’

Don’s PC Tips

Wednesday, January 12th, 2011

Don’s PC Tips January 10, 2011 Home
Don Ray Edrington with Mary Janese Hanson

Mysterious Vertical Lines Several readers have asked why some forwarded emails they receive have one or more lines running down the left side (such as seen here) and how they can remove the lines before sending the message on to others.

Well, adding a left-side line to a forwarded message is something AOL Mail has always done, and each time it continues through another AOL user another line is added.

In any case, when you click your email program’s “Forward” button the message to be forwarded will appear in an editable mode. However, deleting these lines requires HTML editing, with which to most users are unfamiliar.

What I do is simply mouse-select the part of a message I want to forward, copy it with Ctrl+C, and then create a new message into which I paste it with Ctrl+V. If I intend to forward it to multiple recipients I put my own email address in the “TO” field and put all the others in the “BCC” (blind carbon copy) field so that recipients will see only their own addresses.

Reviewing a Gmail BCC Recipient List Gmail user George Roberts wrote that after emailing several friends using the “BCC” field, he sometimes wants to go back and review the list of names. George should click on “Sent Mail” and open the target message. At the top of the message his name will appear, followed by the first name in the “BCC” list. Click on “Show Details” and all the other names will appear.

MSWord 2007/2010 Issues A lady who uses a pre-2007 version of Microsoft Word said she occasionally receives documents that were created with Word 2007 or 2010, and that she can’t open them. She asked if there is a way of opening them, short of having to buy the latest version of Word.

Yes – she can download OpenOffice, which is free from OpenOffice.org. The program is able to open Word 2007/2010 documents and then let you save them as Word 2003 files.

Likewise, one can open Word 2007/2010 files with Google Docs (Google Docs) and them save them as an earlier version.

However, an even better short term solution is for Word 2007/2010 users to save documents they intend to share with others as Word 97-2003 files before sending them on. Someday – in about 10 years or so – all Word users will likely be using 2007/2010, and there will be little reason to save files in the older format. In the meantime, do other Word users a favor by sending them 97/2003 files, which can always be opened by any version of word.

Red X Instead of a Picture Tom Jackson asked why some image attachments he receives show a red x instead of a picture. Well, there can be many reasons for this, and most are explained here: Red X Problems.

Dealing with Spam Alan Brooks asked which email service is best at protecting users from spam. Well, I like Gmail. However, Yahoo, Hotmail, AOL, and others all seem to be doing a pretty good job at filtering junk mail nowadays.

I’ve read that about 2/3 of all the email in circulation at any given moment is pure spam, and there is no way any service can be 100% sure whether a message is legitimate or not. Thus, not only does an occasional junk message get past my Gmail filter, an occasional legitimate message gets put in the Spam folder. Consequentially, it’s important to review your spam/junk folder periodically to check for errors before deleting its contents permanently.

I also like Gmail’s spell-checker, which kicks in when I do other things online using Google’s Chrome browser. For instance, if I post a comment to anything I see online (as in Facebook) the spell-checker works beautifully.

Speaking of Facebook, and other social networking sites, they can be a lot of fun – but keep in mind that anything you post online can be seen and/or copied by others, and it may come back to haunt you someday. Once you post something, you can delete it. But that doesn’t mean it hasn’t already been seen and copied by someone. Be careful – think before you post.

Several readers have asked if Microsoft Security Essentials can be installed on a computer that already has an anti-virus program in place. No. Multiple anti-malware programs on the same computer tend to interfere with one another and can create more problems than they solve.



«
» rss